Timesheets
Employees record the hours they worked, day by day, and submit the period when it is complete.
Time tracking
Hours recorded, approved, paid.
Timesheets checked against each employee's schedule or shift pattern, approved by their manager, and fed straight into payroll — with no spreadsheet in the middle.
Real HourSquare screens, filled with a made-up demo company.
Timesheets against a schedule
Each employee has a schedule or shift pattern, so the timesheet shows expected hours next to recorded ones.
Approved by the manager first
Hours count only after the employee's manager approves them.
Approved hours feed payroll
Approved timesheets flow into the pay run for that period. Nothing is re-keyed.
Capabilities
What time tracking does.
The pieces that turn recorded hours into something payroll can trust.
Schedules and shift patterns
Set a fixed schedule or a rotating shift pattern per employee. It defines the hours expected in every period.
Manager approval
Submitted timesheets go to the employee's manager. They approve or send back in one place.
Feeds payroll
Once approved, the hours are ready for the pay run without any export or import.
Salaried and shift teams alike
A fixed weekly schedule for office staff and a rotating pattern for shift workers can sit side by side in the same company.
How it flows
From schedule to pay run.
The path a timesheet takes through HourSquare, in four steps.
Set schedules and shift patterns
Give each employee a schedule or shift pattern so HourSquare knows the hours they are expected to work.
Employees fill their timesheets
They record the hours they worked; the schedule sits alongside so gaps are obvious.
The manager approves
Submitted timesheets go to the employee's manager for approval.
Approved hours feed payroll
The pay run for that period pulls the approved hours in.
Works with
Time tracking sits between leave and payroll.
Approved leave appears on the timesheet, and approved hours go into the pay run.
How do employees record their hours?
They fill a timesheet in HourSquare with the hours they worked each day. Their schedule or shift pattern sits next to it, so they can see where recorded hours differ from expected ones.
Who approves timesheets?
The employee's manager. Submitted timesheets go to them, and hours count only once approved.
Does it work for shift workers?
Yes. Instead of a fixed weekly schedule, you can assign a rotating shift pattern, and the timesheet follows it.
Is it connected to payroll?
Yes. Approved hours flow into the pay run for that period — there is no file to export and import.
Ready when you are
Stop chasing timesheets at month end.
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